Summary: The Event Coordinator is responsible for the recruitment, scheduling, management, and recognition of volunteers in partnership with the Conference Co-Chair for the WE Ignite Conference and WE Ignite CEO.
Essential Duties and Responsibilities
- Collaborate with the Conference Co-Chair/ CEO to recruit and supervise the WE Ignite Conference Planning Committee.
- Provide support and direction to the Conference Coordinators in their respective programs/ tasks.
- Support the Volunteer Coordinator in creating the volunteer recruitment and screening process, update the WE Ignite Virtual Conference Volunteer Guide and create/ distribute appreciation items to the volunteers.
- Support the .
- Maintain constant communication with the volunteers to keep them engaged.
- Collaborate with the Speaker Coordinator to facilitate the connection and act as the liaison between the volunteers and their speaker(s).
- Collaborate with the Technology Lead to train the volunteers in zoom hosting responsibilities.
- Support and encourage volunteers throughout the event, acting as their main point of contact.
- Support the Conference Co-Chairs in creating a volunteer database.
Minimum Qualifications
- A belief in the mission, vision, values, purpose, and programming guidelines of WE Ignite
- Commitment to practicing and actively engaging in self-work to becoming anti-racist and anti-oppressive in all dimensions of diversity
- Demonstrated administrative and customer service experience
- Ability to work cooperatively in a transparent manner in an organization that encourages broad, diverse community involvement
- Ability to support the design, implementation, and evaluation of programs
- Knowledge or open to gaining knowledge around coordinating volunteers
- Excellent communication skills both written and oral
- Strong communication skills
- Ability to use or learn computerized information/ software relevant to the position
- Superb organizational skills
Preferred Qualifications
- Event/ conference planning experience
- Knowledge of volunteer coordination best practices
- Experience coordinating volunteer/ non-profit programs
- Streamlining and documenting processes
Time Commitment (approximate)
- 4-6 hours/ month, including the planning meetings
- Monthly Conference Planning Committee meetings: usually weekday evenings
- Dry Run: usually the week before the event
- Conference: usually second week of February, Thursday evening through Saturday afternoon
Benefits
By volunteering your time for WE Ignite you will develop skills around organizing an event and gain valuable work experience, you can list on your resume. It gives you free access to the conference and an opportunity to network, which can unlock new opportunities. You will be supporting positive change within your community and will have the opportunity to create new friendships with similarly passionate individuals.
