Needs From: Skagit Volunteer Center

Summary: The Event Coordinator is responsible for the recruitment, scheduling, management, and recognition of volunteers in partnership with the Conference Co-Chair for the WE Ignite Conference and WE Ignite CEO. 

Essential Duties and Responsibilities

Collaborate with the Conference Co-Chair/ CEO to recruit and supervise the WE Ignite Conference Planning Committee.  Provide support and direction to the Conference Coordinators in their respective programs/ tasks. Support the Volunteer Coordinator in creating the volunteer recruitment and screening process, update the WE Ignite Virtual Conference Volunteer Guide and create/ distribute appreciation items to the volunteers. Support the . Maintain constant communication with the volunteers to keep them engaged. Collaborate with the Speaker Coordinator to facilitate the connection and act as the liaison between the volunteers and their speaker(s). Collaborate with the Technology Lead to train the volunteers in zoom hosting responsibilities.  Support and encourage volunteers throughout the event, acting as their main point of contact. Support the Conference Co-Chairs in creating a volunteer database.

Minimum Qualifications

A belief in the mission, vision, values, purpose, and programming guidelines of WE Ignite Commitment to practicing and actively engaging in self-work to becoming anti-racist and anti-oppressive in all dimensions of diversity Demonstrated administrative and customer service experience Ability to work cooperatively in a transparent manner in an organization that encourages broad, diverse community involvement Ability to support the design, implementation, and evaluation of programs Knowledge or open to gaining knowledge around coordinating volunteers Excellent communication skills both written and oral Strong communication skills Ability to use or learn computerized information/ software relevant to the position Superb organizational skills

Preferred Qualifications

Event/ conference planning experience Knowledge of volunteer coordination best practices Experience coordinating volunteer/ non-profit programs Streamlining and documenting processes

Time Commitment (approximate)

4-6 hours/ month, including the planning meetings Monthly Conference Planning Committee meetings: usually weekday evenings Dry Run: usually the week before the event Conference: usually second week of February, Thursday evening through Saturday afternoon

Benefits

By volunteering your time for WE Ignite you will develop skills around organizing an event and gain valuable work experience, you can list on your resume. It gives you free access to the conference and an opportunity to network, which can unlock new opportunities. You will be supporting positive change within your community and will have the opportunity to create new friendships with similarly passionate individuals.

The Event Assistant provides administrative support to the Event Coordinator. They assist in coordinating the WE Ignite Conference by completing tasks and projects related to volunteer recruitment, meeting support, data entry and other tasks as needed. 

Essential Duties and Responsibilities

Manage the position openings on idealist, Skagit Valley Volunteer Center and other recruiting websites. Review the conference documents annually, updating dates and themes. Prepare and support the smooth management of committee meetings. Create and Maintain the event posting, and support with the attendee data entry. Support with the creation of the event slideshows and program. Schedule and support the dry run and conference orientations.  Support the coordinators with data entry and other tasks as needed.

Minimum Qualifications

A belief in the mission, vision, values, purpose, and programming guidelines of WE Ignite. Commitment to practicing and actively engaging in self-work to becoming anti-racist and anti-oppressive in all dimensions of diversity. Demonstrated administrative experience. Exceptional customer service and problem solving skills. Ability to work cooperatively in a transparent manner in an organization that encourages broad, diverse community involvement. Ability to manage schedules and coordinate meetings. Excellent communication skills both written and oral. Ability to use or learn computerized information/ software relevant to the position. Superb organizational skills.

Preferred Qualifications

Event/ conference planning experience. Executive assistant experience. Streamlining and documenting processes.

Time Commitment (approximate)

3-6 hours/ month, including the planning meetings. Monthly Conference Planning Committee meetings: usually weekday evenings. Dry Run: usually the week before the event. Conference: usually second week of February, Thursday evening through Saturday afternoon.

Benefits

By volunteering your time for WE Ignite you will develop skills around organizing an event and gain valuable work experience, you can list on your resume. It gives you free access to the conference and an opportunity to network, which can unlock new opportunities. You will support positive change within your community and will have the opportunity to create new friendships with similarly passionate individuals.

Connecting • Inspiring •  Empowering

WE Ignite

WE Ignite is an educational non-profit with the mission to ignite the inner spirit of women to connect, inspire and empower each other.

Our vision is to provide opportunities, through educational events such as retreats, workshops, and our annual conference, for women from varied backgrounds to connect and support each other through both online platforms and in-person events.

WE Ignite’s goal is to provide an educational forum for women to connect, to learn from and to empower each other. Through these events, we will expand our reach, expand our minds, and expand our hearts.

The conference provides attendees with time for reflection and impactful conversations around gender, sexuality, and race. WE Ignite 2021 was our first virtual zoom conference.

WE Ignite is committed to facilitating diverse, equitable, and inclusive environments where everyone can learn and grow. The conference sessions contain an anti-oppressive and anti-racist lens with an intersectionality and positionality focus to center the most marginalized. 

By submitting your application, you join us in the furthering of our commitment towards liberation and antiracism.

Join the WE Ignite Conference Committee; we are looking for volunteers to support with planning the WE Ignite Conference in the following positions:

Event Coordinator Speaker Coordinator Promotions (Social Media & Marketing) Coordinator Event Assistant

By volunteering your time for WE Ignite you will develop skills around organizing an event and gain valuable experience. It gives you free access to the conference and an opportunity to network, which can unlock new opportunities. You will supporting positive change within your community and will have the opportunity to create new friendships with similarly passionate individuals.

For more information on the positions please apply or email eventchair@weignitewa.org.

About WE Ignite & our annual conference

WE Ignite is an educational non-profit with the mission to ignite the inner spirit of women to connect, inspire and empower each other.

Our vision is to provide opportunities, through educational events such as retreats, workshops, and our annual conference, for women from varied backgrounds to connect and support each other through both online platforms and in-person events.

The WE Ignite annual conference provides attendees with time for reflection and impactful conversations around gender, sexuality, and race.

WE Ignite is committed to facilitating diverse, equitable, and inclusive environments where everyone can learn and grow. The conference sessions contain an anti-oppressive and anti-racist lens with an intersectionality and positionality focus to center the most marginalized.

By volunteering with us, you join us in the furthering of our commitment towards liberation and antiracism.

Qualifications

A belief in the mission, vision, values, purpose, and programming guidelines of WE Ignite Commitment to practicing and actively engaging in self-work to becoming anti-racist and anti-oppressive in all dimensions of diversity Demonstrated administrative and customer service experience Ability to work cooperatively in a transparent manner in an organization that encourages broad, diverse community involvement Ability to support the design, implementation, and evaluation of programs Excellent communication skills both written and oral Strong communication skills Ability to use or learn computerized information